Coherent Heart Project — Disclaimer, Waiver & Terms
Last updated: September 12, 2026
1. Who I am and what this is
Coherent Heart Project is a wellness offering operated by Vijay Kailash, doing business as Coherent Heart Project (“I,” “me,” “the Practice”). Sessions are non-touch, distance energy work and guided heart-centered meditation, delivered only over video (Zoom or similar). I do not hold a license to practice medicine, nursing, psychotherapy, counseling, massage, or any other licensed health profession. I am not a medical provider. I carry professional and general liability coverage through the Energy Medicine Professional Association (EMPA) for covered energy-medicine / wellness activities. A certificate is available on request. Insurance does not change the complementary nature of this work and does not guarantee a result.
2. Not medical care, therapy, or a substitute for either
Everything on this website and in every session is for general wellness, education, relaxation, and personal exploration only. It is complementary. It is not:
medical advice, diagnosis, prognosis, or treatment
psychotherapy, counseling, or mental-health treatment
a cure, treatment, or therapy for any disease, condition, pain, injury, or health problem
emergency care
You agree to consult a licensed physician or other qualified healthcare professional for any health concern. Do not delay, stop, or change medical or mental-health care because of anything I say or do. If you are in crisis, call 911 or 988 (Suicide & Crisis Lifeline). Do not use this service as crisis support.
3. No license; insurance; no clinical relationship
You understand I am not a licensed healthcare provider, that no doctor–patient or therapist–client relationship is created, and that sessions are not clinical encounters. You are choosing an unregulated complementary wellness service. Liability insurance may respond to covered claims under the policy terms; it does not waive these terms, create extra duties, or turn a session into medical or mental-health care. Coverage is subject to the policy’s definitions, exclusions, and limits (including that this program is not therapy).
4. Virtual only; no bodywork
All work is remote. There is no physical touch, in-person meeting, or hands-on technique. You are responsible for your own space, privacy, internet, and device. I am not responsible for a dropped call, poor connection, or anything that happens in your room.
5. No guarantees
Nothing is guaranteed. I do not promise any result — physical, emotional, mental, spiritual, energetic, or financial. A session may help, do nothing, or feel uncomfortable. Past testimonials and videos are not a promise to you. Payment is for time reserved and access to the session, not for an outcome. You are not entitled to more time, a different method, or your money back because you were unsatisfied with how you felt.
6. Your responsibility
You are solely responsible for your health decisions. You represent that:
you are 18 or older
you will keep working with your own licensed providers as needed
you will not treat session content as a diagnosis or prescription
you have a safe place to sit for the call
If you have a serious medical or psychiatric condition, are pregnant, or are in acute distress, you will speak with a licensed professional first and proceed only if you choose to accept the risks of a non-clinical wellness session.
7. Assumption of risk
You understand energy work and meditation can bring up emotion, fatigue, headache, lightheadedness, or no change at all. You voluntarily assume all risk of participating, including any emotional or physical discomfort you attribute to a session, to the maximum extent the law allows.
8. Release and waiver
To the fullest extent permitted by law, you release, waive, and discharge Vijay Kailash, Coherent Heart Project, and their owners, heirs, and assigns from any and all claims, demands, damages, losses, costs, and causes of action of every kind — known or unknown, arising in contract, tort, negligence, or otherwise — that relate to the website, booking, payments, emails, sessions, recordings, or anything said or done in connection with this work. This includes claims about health, emotions, results, missed appointments, technology failure, marketing use you consented to, or reliance on website content.
This waiver is not intended to waive liability for gross negligence, willful misconduct, or any liability that applicable law says cannot be waived.
9. Limitation of liability
If a court finds any liability despite the above, my total liability to you for all claims together will not exceed the amount you paid me for the session that gave rise to the claim (or $50 if you paid nothing). I am not liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, data, or opportunity.
10. Indemnity
You agree to indemnify and hold harmless Vijay Kailash and Coherent Heart Project from claims, damages, and reasonable legal fees brought by you or a third party arising from your use of the site or participation in sessions, except to the extent caused by my willful misconduct.
11. All sales final; no refunds
All fees are non-refundable. That includes the intro fee, full-price sessions, unused credits, and deposits.
No refund if you dislike the session, feel no change, expected a different result, had tech problems on your side, joined late, left early, or changed your mind.
No refund if you no-show or cancel or reschedule with less than 24 hours’ notice. The fee pays for the slot I held.
Credits toward a later session are not cash, are not transferable, and expire on the date stated at booking. When a credit expires, the money stays earned.
Chargebacks for a completed or no-show session are not a refund. I may send these terms and the booking record to the processor.
The only exception: if I cancel and I cannot offer a new date you accept, I will refund that session fee. That is the only refund I offer. If a law in your location requires a remedy I cannot disclaim, that law controls and only for that amount.
12. Booking and credits
Payment is due when you book unless the event says otherwise. Intro credits expire on the date stated at booking. I may refuse or end a session if the container is not appropriate.
13. Clickwrap; electronic agreement
Checking a booking box, paying, or attending a session is your electronic signature. You agree these terms are enforceable like a paper contract. You had a chance to read this page and to get your own lawyer before booking.
14. Entire agreement
This page and the booking details for that session are the whole agreement. Nothing I say on YouTube, in email, in chat, or on a call changes these terms unless it is in writing and signed by me. If a video or comment conflicts with this page, this page wins.
15. No professional duty beyond the session
I have no duty to follow up, monitor you after we hang up, or intervene in your life. When the call ends, the engagement for that session ends, except for these surviving terms (waiver, limitation of liability, indemnity, IP, payment, recording release if you gave it).
16. Accuracy; you speak for yourself only
You confirm the information you give is true. You book only for yourself. You will not book a session for someone else or put a minor on the call.
17. Impairment and safety
You will not attend while driving or operating machinery, or while impaired by alcohol or drugs. You will stay in a private, stable place. If you feel unwell during the call, you will stop, take care of yourself, and contact emergency services if needed. I may end the session immediately if I believe it is not safe or appropriate to continue. No refund is required if I end a session for conduct or safety.
18. Client conduct
No recording, streaming, or screenshotting the session unless Section 26 applies and I am the one recording. No harassment, sexual comments, or pressure for medical advice. No third person on camera without my prior written OK. Breach lets me cancel future bookings and keep fees already paid.
19. Payments and chargebacks
Fees are for time reserved, not for a result. If you dispute a valid charge with your bank or Stripe without first emailing me, you agree that is a breach; I may give the processor session records and these terms. Taxes are yours if your jurisdiction requires them.
20. Cancellations by me
I may cancel or reschedule for illness, tech failure, or emergency. If I cancel and cannot offer a new date you accept, you get a refund of that session fee — your only remedy.
21. Force majeure
I am not liable if a session cannot run because of outage, platform failure, weather, illness, or anything beyond reasonable control.
22. Platforms
Google, YouTube, Calendly, Stripe, Kit, Zoom, Squarespace, and others are separate companies. Their outages, bans, and policies are not my breach. Their privacy terms apply to data they process.
23. Not HIPAA; not privileged
This is not medical care and not a HIPAA “covered entity.” Session notes are not medical records and are not legally privileged like talk therapy.
24. International clients
You participate from your own location and must follow your local laws. I do not offer the service where it would be illegal. These terms still follow Washington law as stated below.
25. Messages and testimonials you type
You agree I may email you about bookings, credits, and the list you joined. You can unsubscribe from marketing. Booking and legal notices may still go to the address you used. If you send a written testimonial, you grant me a non-exclusive right to use your first name and words on the site and social channels. I do not require a public review as a condition of service.
26. Recording and marketing release (only if you check the recording box)
Sessions are not recorded for marketing unless you check the separate recording/marketing box at booking or sign a separate release.
If you check that box, you agree:
a. Consent to record. You consent to me recording the video session (picture, voice, chat, and anything you share on the call) in Washington and wherever you are joining from. You consent for yourself only.
b. What I may do with it. You grant me a perpetual, worldwide, royalty-free, irrevocable license to use, edit, clip, subtitle, reproduce, and publish that recording and your first name, voice, image, words, and likeness in any media now known or later created, including YouTube, this website, email, social, ads, and training. I may crop, shorten, or add context. I do not have to show you the cut before it goes out.
c. No pay, no ownership. You will not be paid. You do not own the file. You waive any claim to approval, inspection, residuals, or further consent, to the fullest extent the law allows. To the extent the law lets you, you waive publicity and related claims that arise from use consistent with this section.
d. What I will not do. I will not use the recording to impersonate you, to claim you endorse a medical result, or to publish your last name, email, address, or payment details. I may still decline to use a recording.
e. If you do not check the box. I will not record that session for marketing. I may still keep private notes for my records.
f. Withdrawal. You may email me to withdraw future marketing use. I will stop new posts after I get that email. I do not have to delete posts already published or ads already in circulation. Withdrawal does not refund the session.
g. Limits. This section does not waive claims the law says you cannot waive. It is not permission for you to record me or to post the session yourself.
27. Intellectual property
Site text, videos, and session structure are owned by me. You may not copy, teach, or resell them as your own. Recordings I make under Section 26 are owned by me.
28. Privacy
I collect name, email, payment data (via Stripe or similar), and what you choose to tell me. I use that to run sessions and email you about bookings and the list you joined. I do not sell your information. Video platforms and payment processors have their own policies.
29. Website content
Articles, videos, and emails are general information. They are not advice for your situation.
30. Assignment
You may not assign this agreement. I may assign it to a successor of the Practice.
31. No third-party beneficiaries
Only you and I have rights under these terms.
32. Survival
Sections on disclaimer, no guarantees, no refunds, waiver, limitation of liability, indemnity, IP, payments, recording release (if given), and governing law survive after the session and after this page is updated.
33. Changes; severability
I may update this page. The version in effect when you book applies to that booking. If one clause is unenforceable, the rest stays in effect.
34. Governing law
These terms are governed by the laws of the State of Washington, without regard to conflict-of-law rules. Exclusive venue is the state or federal courts located in King County, Washington, except where the law requires otherwise.
35. Optional — disputes
Except for claims that cannot be waived, any dispute goes first to a good-faith email, then to binding individual arbitration in King County, Washington. You and I waive class actions and jury trial to the extent the law allows. Small-claims court remains available for amounts that qualify.
36. Agreement
By using this website, submitting your email, checking a consent box, booking, paying, or attending a session, you confirm you have read this page, you understand it, and you agree to it.
Questions: vijay@coherentheartproject.com